Two of the most frequent inputs you will see time and again throughout all the processes are Enterprise Environmental Factors (EEF) and Organizational Process Assets (OPA).
OPAs basically contain information about projects of your organization. For instance, how are projects performed in your organization.
All organizations have a certain way of running projects. There are standards, guidelines, instructions, frameworks, procedures to follow, templates to use etc. All these are typically stored in some knowledge base or library so that they can be reused across different projects. These are thus an ‘asset’.
Lessons Learned is one of the most important organizational process assets. After each project, you work with the project team to document everything that the team learned. These learning experiences could be positive or negative. This document can then be referenced by other project teams and in turn updated. Lessons Learned thus serves the project teams with valuable historical information ensuring that the same mistakes aren’t repeated.
Some other examples include,
This basically means how your organization performs the day-to-day work.
These are all the rules and regulations that your organization follows while working on a project
This category includes all the tangible reusable assets that project teams can make use of, such as,
- Vendor or supplier lists
- Guidance related to change control or finance control
- Documentation or procedure related to estimations
As you might have guessed by now, Lessons Learned is the most common form of a knowledge repository. Lessons Learned include project metrics, past schedules, key takeaways, financial data and any other similar data that can be used as reference in future projects.
It should also be noted that just like EEF, OPA is also not a single document. Rather these are assets that are created, stored and referred to while running projects.
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