Before we jump into the Power Interest Grid, let’s go back to the Identify Stakeholders process. One of the key Tools in that process is Stakeholder Analysis.
Stakeholder Analysis
To perform stakeholder analysis, you need to interview all the stakeholders to understand the value that they expect to derive from the project.
Based on this analysis, you will be able to divide the stakeholders into different groups with a focus on what motivates them. This division will also help you in communicating only the relevant information and not sharing extraneous details which could be useless. For instance, the project sponsor might not really be interested in the day-to-day project activities.
Power Interest Grid
One of the best ways to handle what you are communicating with is to create the Power Interest Grid.
When you plot your stakeholders on the power interest grid, you will be able to instantly take cues on how to deal with them based on their Power and Interest in the project.
Keep Satisfied those that have High Power and Low Interest
Put in enough effort to keep these stakeholders satisfied. Make sure the communication is just enough, chances are they are not interested in the nitty gritties of the project.
Example – Functional Manager
Manage Closely those that have High Power and High Interest
Make the greatest efforts to satisfy these stakeholders. Communicate regularly and make sure they are on your side.
Example – Sponsor
Keep Informed those that have Low Power and High Interest
Keep these stakeholders adequately informed so that no issues are arise. They are most likely interested in and possess helpful project details. So although these stakeholders do not possess high power, they can offer crucial help as needed.
Example – Support Functions like HR, Finance etc
Monitor those that have Low Power and Low Interest
Touch base with these stakeholde timely but not too often. Make sure there aren’t any issues.
Example – Subject Matter Experts
Check more articles on Stakeholder Management
should not be accessible for all …only key member of team should be aware …such information may create conflict in stakeholders